Users¶
A user in Gem Logic is anyone who has access to the database. An administrator can add as many users as needed and assign roles and permissions to control what each user can see and do. Users and their access rights can be changed at any point.
Add users¶
To add a new user, navigate to and click Add team member.
Fill in the required fields:
Name
Email address
Password
After saving, the user can immediately log in with their credentials.
Manage users¶
The users list in shows all team members with the following information:
Name – the display name shown throughout the app.
Role – the role assigned to the user (can be changed directly from the list).
Email – the user's email address.
Active – whether the user can log in.
Admin – whether the user has full admin access.
Auto login – whether other users can quickly switch to this account.
MFA enabled – whether multi-factor authentication is active.
Click on a user's name to view their detail page, which includes a log of recent activity.
Edit user profile¶
Each user can update their own profile from :
Name and email
Language – the preferred interface language.
Avatar – a profile picture (should be a square image).
Password – can be reset from the profile page.
MFA – multi-factor authentication can be enabled from the profile page.
Auto login¶
When Auto login is enabled for a user, other team members can quickly switch to that account by clicking their icon in the navigation bar — without entering a password.
Only admins can toggle this setting. An admin cannot change the auto-login status of another admin.
Deactivate users¶
To deactivate a user, navigate to and toggle the Active status. Deactivated users can no longer log in but their data is preserved.
Danger
Never deactivate the main administrator user. This can prevent anyone from managing access rights. Contact Gem Logic support before making changes to admin accounts.
Admin users¶
A user marked as Admin has full unrestricted access to the entire database. Admin users:
Have all permissions automatically, regardless of their assigned role.
Can create, edit, and deactivate other users.
Can create and manage roles and permissions.
Can toggle the admin status of other users (but not their own).
Only admin users can access user management in settings.
Roles and permissions¶
Each user's access is controlled by the role assigned to them. Roles are created and managed from (the roles list below the users list), and each user can have one role at a time.
See also