Decide who in your team can see and do what
A role is a list of switches, one for each part of Gem Logic. Create a role for each job in your shop, assign it to a person, and that is all there is to it. Sales staff sell, the workshop repairs, and only the people you choose see costs and profits.
Simple by design
There are no access levels, no hierarchies and no roles inheriting from other roles. Three ideas cover the whole system.
25 permissions in 6 groups, one for each part of Gem Logic: sales, repairs, catalog, customers, finance and more. Two of them are marked sensitive so granting them is always a conscious decision.
Workshop, Saturday sales, bookkeeping. Turn on the switches that job needs and give it a name. Because roles never inherit from each other, most shops only need four or five.
Roles do not stack. Each person holds exactly one, so the role name alone tells you what somebody can open. People without a role get full access, which is reserved for owners.
Switch on what the job needs
Open a role and toggle permissions on or off. The counter at the top follows along, and every change is saved the moment you make it. Two permissions carry a sensitive label: delete, and view costs and profits.
Delete and view costs and profits are marked sensitive in the interface. Nothing blocks you from granting them, but the label makes sure it is always a deliberate choice.
Enable a whole group at once and switch off the few that do not apply, or duplicate an existing role and adjust it. Changes save automatically and apply immediately.
Permissions are not a way around your setup, not even for the AI. Gembot respects the same roles as your team, so an action reserved for admins stays reserved no matter who or what asks.
25 permissions in 6 groups
These are the exact names you will see in the app. Most mean view and manage together. The four in Data and insights reach across the whole app at once, which is why two of them are marked sensitive.
How many people can see what your stock cost you?
In most shops this number only grows, through reasonable decisions made on busy days: a promotion, a temporary login that became permanent, a new hire given full access to save time. The team list makes the answer visible, so you can fix it in a minute instead of finding out by accident.
Set up the right access for your team
Book a demo, bring your team list and the jobs those people actually do, and we will create the roles together on the call. It takes less time than you think.